Some ways to use Apple’s iPad in your personal injury practice

For many lawyers, iPads have become indispensable for a wide variety of my litigation tasks. There are some things that I will never do the “old fashioned way” again. So I thought I would share a few of the ways this new technology has made my life easier.

Motions hearings/Pre-trial conferences: I rarely take a paper file to simple motions hearings or Pre-trial conferences. I will usually bring a courtesy copy of the Pre-trial statement or the motion at issue for the Court, just in case it hasn’t made it into the file. Otherwise, the only paper I bring is a legal pad. For a motions hearing, I use Dropbox to send .pdf copies of the motions, responses and replies, the cited case law, and my argument outline directly to my iPad. I have everything I could need available to me in an instant, without fumbling through a file jacket or flipping through a long opinion to find a particular passage. This makes my argument quicker and more organized, and gives me an advantage when the Court has a question about something that I may not know off the top of my head- I can generally find whatever it is and be able to respond more quickly than if I were using a traditional file.

Depositions: I do these in a very similar fashion to a motions hearing. When I do my deposition prep, I load any pleadings, deposition transcripts, medical records or produced documents onto the iPad (again, using Dropbox). My deposition outline goes on there too. It’s really a great way to carry 1500 pages of Bates-stamped medical records without lugging a long a 20 pound trial case. The only other thing I take is a leather presentation folder with a legal pad in it. Also in the folder are pre-printed copies of any photos or documents that I plan to use as exhibits.

Really, the only drawback I have found is when shortly before or during the deposition I realize that there is a document that I will need as an exhibit that wasn’t prepared in advance. On those few occasions, it has been easy to have my paralegal fax over a copy, or to email a copy myself to whichever attorney is hosting the deposition and ask them to print a copy. So far it this has happened less than a handful of times and hasn’t caused any issues.

Legal research and writing: iPads are great for viewing and working with documents. However, I do not find mine terribly useful for creating documents, like when I have to write a motion, motion response, or an appellate brief. For drafting those, I still use my trusty old desktop PC and laptop.

But that doesn’t mean that I don’t find my iPad invaluable to my writing process. For example, I no longer use paper copies of cases, statutes or treatises while I write. It used to be that when I did my legal research I would print paper copies of the relevant cases, read, highlight and annotate them, and keep them in a pile next to me, referring, citing and quoting them as needed. Then they would all be binder-clipped to a copy of the motion or brief they were in and stowed away in the file, ready to be used if the need arose at argument time.

Now, I skip all of that. I do just about all of my research electronically on Lexis. One of the Lexis features that I like best allows you to email yourself a .pdf copy of the case, instead of printing it out. Then the electronic copy is saved to my Dropbox and synced to my iPad. Once that’s done, I use a program called GoodReader to highlight and annotate them. I even have an iPad stand that sits on my desk (it kind of looks like an old-fashioned typing stand) so that I can page through the case law directly on the device as I write. This saves me time several different ways, since I don’t have to wait for printing, don’t have to keep track of a pile of paper, and I automatically have all of the cases saved electronically, so it’s easy to save them along with whatever motion or brief they go with. Then, as I wrote above, when I get to the hearing or argument, I have all of the pleadings filed by both sides, and the cases cited in those pleadings literally at my fingertips for use in a moment’s notice.

Client intake/prep/meetings: I have found the iPad to be a tool that really impresses clients. Part of that is the “hey, neat gadget” factor, but sometimes it proves to be really useful.

For example, at initial client meetings I often pull up the scene of the auto accident or other occurrence in real time on Google Earth. That way the client can directly and accurately explain the layout of the road, where they were when they first saw the other car, the point of impact, etc. It has also been useful on a few occasions to prevent me from taking a case that I shouldn’t have. For example, by showing me the stop sign my prospective client had that they “forgot” to tell me about.

Since the iPad also has a pretty good built-in camera, I also use it to take photos of injuries and/or scars, as well as headshots of potential witnesses for me use to identify them to the jury in my opening statement.

Anything out of the office: All of my email from my Miller & Zois account also goes wirelessly to my iPad. This is invaluable when emergencies arise because I can quickly respond by email when I am doing something like sitting defending a deposition. It’s also great for emailing my paralegal “to do’s” as I think of them, rather than having the chance to wait and forget.

Now, don’t get me wrong- there are some litigation tasks that I still do the same way I did in the dark ages of the 1990’s. Maybe I will try to fit them into another post in the near future. Also, there will most likely be another post coming up about the various ways an iPad can be useful at trial. So keep coming back to the blog!